Bids and Tenders

Please note should you download documents for any bid, tender, quotation or proposal you must send a confirmation email to the identified Municipal contact to be registered on the potential proponents list. Failure to register may result in you missing any issued addendums and your proposal therefore being disqualified.

The Township's Purchasing Policy By-law provides guidance for an open and honest procurement program, with transparency as a cornerstone of the decision-making process. The policy promotes and maintains the integrity of the purchasing process and protects Council, vendors and staff involved in the process by providing clear direction and accountabilities. The Municipality has the absolute discretion in awarding contracts and retains the right to reject any or all Bids. Appendix B of the policy document outlines the action taken for Bid Irregularities, which are defined as a deviation between the requirements (terms, conditions, specifications, special instructions) of a bid request and the information provided in a bid response.

Bids and Tender Documents

Request for Quotation (RFQ)

A request for quotation is an invitation to suppliers to submit a bid on products and/or services to the Township. The RFQ process allows a multiple suppliers to propose how they will meet the requirements and and/or how much it will cost to provide and allows for evaluation on price and criteria to ensure a competitive method of procurement for the municipality. Any and all Addenda issued during the RFQ period must be attached as part of the submitted bid. Failure to do so will result in disqualification of the bid.

Request for Proposal (RFP)

A request for proposal is a bid submitted to the Township through a formal, public invitation to suppliers to provide goods and/or services where it is not practical to prepare precise specifications, or where "alternatives" to specifications will be considered. The RFP process allows suppliers to propose solutions to arrive at the end product, and allows for evaluation on criteria other than price to ensure that competition for the use of public money is open, fair and free from any parties having the unfair advantage of separate, prior, closed-door negotiations for the contract. 

 

Request for Proposal PF 2022-02 - Management and Operation of the Cavan Monaghan Community Centre Concession Booth

Anyone downloading this document and wishing to submit a bid must ensure that they have registered with the Manager of Parks and Facilities by completing the Registration Form on page 18 of this RFP. By registering you will be added to the bidder's mailing list and will receive any Addendum that may be issued with respect to this document.

Failure to register may result in your bid being disqualified. To register please complete the Registration Form (page 18) and return it to Chris Allison, Manager of Parks and Facilities, 988 County Road 10, Millbrook, ON L0A 1G0 or by email callison@cavanmonaghan.net.

Bids must be received by the Manager of Parks and Facilities in a sealed envelope clearly marked with the name and address of the responder, Request for Proposal name and number. Completed bids must be delivered to the Manager of Parks and Facilities, 988 County Road 10, Millbrook, ON L0A 1G0 no later than 11:00 a.m. Thursday, September 8, 2022.

 

Tenders

A tender is a bid submitted to the Township through a formal, public invitation to suppliers for the supply of products and/or services to ensure that competition for the use of public money is open, fair and free from any parties having the unfair advantage of separate, prior, closed door negotiations for the contract. Any and all Addenda issued during the RFT period must be attached as part of the submitted bid. Failure to do so will result in disqualification of the bid.

RFT: T-PW-22-04 - Curbside Waste Collection

 

Request for Information (RFI)

A request for information is a process the Municipality uses to obtain preliminary information about a market or the type of available supply or service when there is not enough information readily available for procurement method. A Request for Information is used to informally solicit this information. An RFI may not be used as a source selection method for procurement of a supply or service.