Planning Applications Process

Follow these steps to create a Cloudpermit account:

1. Visit Cloudpermit’s website.
   • Click Register
   • Enter your email address. It will be your User ID in Cloudpermit
   • Click on the Terms of Service link. Read the terms carefully
   • Select the check box
   • Click Continue
2. Check your email inbox to verify the registration. Check your Junk/Spam folder in case the email has been flagged. If it has been more than 24 hours, you will need to request another registration email.
3. Click Complete registration in your email verification to finish your profile information.

The next time you visit the site, you’ll login using your email and password. For a more detailed guide, review Cloudpermit’s walkthrough. 

1. On your dashboard, click Create a New Application.
2. Select Province (Ontario) and Municipality (Cavan Monaghan).
3. Select the Application Type and Category appropriate for your project.
4. Select whether you're the applicant or an agent.
5. Name your application (e.g., 123 Walnut Street – Minor Variance) and click
6. Enter the property address or roll number, or use the interactive map to locate it.
7. Click Finish & Create

Need help? View the guide: How to complete required application data.

If applicable:

• Agent Authorization Form: Must be printed and signed by the property owner, then uploaded into Cloudpermit. 

Mandatory

• Affidavit or Sworn Declaration: Signed by the property owner or agent in front of a Commissioner of Oaths. The Township of Cavan Monaghan can provide this service free of charge. Please email jauchterlonie@cavanmonaghan.net or call 705-932-9347 to schedule an appointment.

Pay in person at the Township Office (988 County Rd. 10, Millbrook, ON L0A 1G0) or by mailing a cheque. Payment must be received before your application will be accepted.

Please note, consultation with Planning Department is required to determine the feasibility and applicable application stream for your specific proposal.

Official Plan Amendment: If you wish to use, alter or develop your property in a way that does not conform with the Official Plan, you must apply for an Official Plan Amendment. Any change to the Official Plan requires an Official Plan Amendment application.

Zoning By-law Amendment: If you wish to use, alter or develop your property in a way that does not conform with the Zoning By-law, you must apply for an amendment to the Zoning By-law. You can do this through a Zoning By-law Amendment application.

Minor Variance Application: A Minor Variance Application seeks permission to differ from the requirements of the Zoning By-law and to allow enlargements and extensions of non-conforming uses. Common variances include the reduction of a required setback from a property line, a reduction to the required lot area or frontage or an increase to the maximum permitted height of a building. 

Each application must be shown to meet the following four tests:

1. Whether the application is in keeping with the policy direction of the Official Plan;
2. Whether the application is in keeping with the direction of the Zoning By-law;
3. Whether the relief being sought will result in appropriate development for the area; and
4. Whether the relief being sought is minor in nature.

Part Lot Control Exemption: This application is for approved plans and subdivisions. Part Lot Control exemptions allow for the subdivision of land with a survey to register part interest in what is considered one piece of property. This process is necessary to allow semi-detached and townhouses to sell as two separate units, despite existing on a single lot. 

Site Plan Approval/Site Plan Amendment: This is a development review process that evaluates the layout of site features like buildings, parking areas, and landscaping, but not the interior spaces of the proposed structures. It reviews the impact of development on municipal services as well as ensures development occurs in a responsible manner. It occurs prior to the building permit process. As a condition of Site Plan Approval, the land is required to be developed in accordance with the approved plans, which many include access to the site, building location, parking, loading bays, protection of adjoining properties, to name a few. A security deposit or letter of credit is required to ensure all work is carried out in accordance to approved plans. These requirements are outlined in the site plan agreement registered on title.

Removal of Hold (H) Symbol: A Removal of Hold application is required when the Zoning By-law contains a holding symbol “H” on the subject property. The “H” restricts future uses and development on the property until conditions for removing the “H” are met. A Zoning By-law amendment through a Removal of Hold application is required to remove the “H.”

1. Pre-consultation (strongly recommended for all applications):

• Discussion of proposal
• Review of municipal requirements, including determining applicable application stream
• Review of required background information (traffic, environmental, archaeological, etc.)
• Review of applicable provincial, county, and municipal policies
• Outline applicable fees

2. Completing and submitting the application:

• Please answer all of the application questions within the appropriate Cloudpermit workspace
• Please provide all required background information, outlined during pre-consultation, including (if applicable):
  • Draft survey sketch (prepared by an Ontario Land Surveyor)
  • Site plan drawings
  • Studies (traffic, servicing, environmental assessment, etc.)
  • Supporting documents
• Submit any necessary application fees payable to the Township of Cavan Monaghan
• Each application must be signed in front of a Commissioner. If signed by a Corporation, it must have the Corporate Seal affixed. If signed by an agent, a written authorization from the owner must be attached.